Privacy policy.

Ullr Search Ltd ("we", "our", "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you interact with us through our website, services, and other forms of communication. It also outlines your rights in relation to your personal data.

1. Who We Are

Ullr Search Ltd is a recruitment and executive search firm registered in England and Wales. Our registered office is at 71-75 Shelton Street, London WC2H 9JQ, United Kingdom. For the purposes of data protection laws, we are the "data controller" of your personal information.

2. Information We Collect

We may collect, store, and use the following types of personal data:

  • Identity Information: Name, job title, and contact details such as email address, phone number, and postal address.

  • Professional Information: CVs, employment history, qualifications, and references.

  • Technical Data: IP address, browser type, time zone settings, and location-based data.

  • Usage Data: Information on how you use our website and services.

  • Marketing Data: Your preferences in receiving marketing communications from us.

We may collect data directly from you (via forms, emails, or interviews) or from third parties, such as publicly available sources, social media platforms like LinkedIn, or references you provide.

3. How We Use Your Data

We will only use your personal data when the law allows us to. The most common uses of your personal data are:

  • To provide recruitment and executive search services: including processing job applications, matching candidates with job opportunities, and contacting you about suitable roles.

  • To communicate with you: including sending updates about services, responding to inquiries, and following up on recruitment activities.

  • For marketing purposes: where you have consented to receive marketing materials, we may send you newsletters or updates on job opportunities.

  • To improve our services and website: using usage data to enhance the user experience on our platform and optimize our services.

  • To comply with legal obligations: where necessary, such as record-keeping for tax, employment law, or responding to legal processes.

4. Legal Basis for Processing Your Data

We rely on the following legal grounds to collect and process your personal data:

  • Contractual necessity: Processing necessary to perform a contract with you (e.g., providing recruitment services).

  • Consent: Where you have explicitly given your consent for processing (e.g., subscribing to marketing communications).

  • Legitimate interest: When processing is necessary for our legitimate business interests, such as improving our services, provided that these are not overridden by your rights.

  • Legal obligation: To comply with any applicable legal requirements.

5. How We Share Your Data

We may share your personal data with:

  • Clients: For the purpose of presenting you as a candidate for job opportunities.

  • Service providers: Third-party services such as IT support, CRM systems, and marketing services that help us operate our business.

  • Legal and regulatory authorities: Where we are required by law or regulatory obligation to disclose your personal data.

  • International transfers: We may transfer personal data to countries outside the UK and the European Economic Area (EEA). Where we do so, we will ensure appropriate safeguards are in place to protect your data.

6. How We Protect Your Data

We take data security very seriously. We implement appropriate technical and organizational measures to ensure that your personal data is protected from unauthorized access, disclosure, alteration, or destruction. However, no data transmission over the internet can be guaranteed as completely secure, and you provide your information at your own risk.

7. Data Retention

We will retain your personal data for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements. When we no longer need your data, we will securely delete or anonymize it.

8. Your Rights

Under UK data protection laws, you have the following rights:

  • Access: You can request a copy of the personal data we hold about you.

  • Correction: You can ask us to correct any incomplete or inaccurate information.

  • Erasure: You can request that we delete your personal data, where there is no lawful reason for us to retain it.

  • Objection: You can object to the processing of your data where we are relying on legitimate interests or where data is used for direct marketing.

  • Restriction: You can ask us to suspend the processing of your personal data.

  • Data Portability: You can request the transfer of your data to another service provider.

To exercise any of these rights, please contact us at [Insert Contact Email].

9. Marketing Communications

You can opt-out of receiving marketing communications from us at any time by:

  • Clicking the “unsubscribe” link in marketing emails.

  • Contacting us directly at info@ullrsearch.com

10. Cookies

We use cookies and similar tracking technologies on our website to monitor and analyze how users interact with our site. For more details, please see our [link to Cookies Policy].

11. International Transfers

As a business operating internationally, we may transfer your data outside the UK/EEA. We will always ensure that your data is protected by appropriate safeguards, including standard contractual clauses approved by the UK or EU regulators, or by relying on an adequacy decision where applicable.

12. Updates to this Policy

We may update this privacy policy from time to time to reflect changes in the law or our business practices. Any updates will be posted on this page, and where appropriate, we will notify you by email.

13. Contact Us

If you have any questions or concerns about this privacy policy or how we handle your personal data, please contact us at:

Ullr Search Ltd
Email: info@ullrsearch.com
Registered Office: 71-75 Shelton Street, London WC2H 9JQ, United Kingdom

If you are not satisfied with our response, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.